Summary Reports
SpendCraft Analytics includes several summary report tabs designed for executive reporting, supplier evaluations, and strategic planning. These views aggregate complex data into structured formats suitable for high-level decision-making.
🏢 Supplier Summary Report
The Supplier Summary Report provides a high-level overview of supplier spend and performance. It is an essential tool for executive reporting and comprehensive supplier evaluations.
| Action | Description |
|---|---|
| Review supplier summaries | Access aggregated spend figures per supplier at a glance. |
| Track performance trends | Monitor specific supplier metrics over time to identify growth or decline. |
| Support evaluations | Provide the quantitative data required for supplier scorecards. |
| Create reports | Generate clean data sets for presentations and executive summaries. |
Typical Contents: Supplier ranking, total spend, transaction counts, period-over-period (PoP) changes, and category distribution per supplier.
🏷️ Taxonomy Summary
The Taxonomy Summary tab presents spend distribution across all levels of your category hierarchy. It is primarily used to evaluate classification coverage and maintain data consistency.
| Action | Description |
|---|---|
| Review spend distribution | Analyze how spend is allocated across Levels 1 through 4. |
| Identify gaps | Quickly find areas with missing or incomplete classification. |
| Improve accuracy | Spot and correct inconsistencies in taxonomy application. |
| Validate coverage | Ensure $100%$ of spend is properly categorized for accurate reporting. |
Typical Contents: Level 1–4 breakdown, spend per level, classification coverage percentages, and trend analysis by category.
📦 Item Summary Report
The Item Summary Report highlights key item-level spend trends. This report is the foundation for strategic sourcing and evidence-based negotiation decisions.
| Action | Description |
|---|---|
| Identify top-spend items | Isolate the specific products or services driving the highest costs. |
| Track item trends | Monitor how item-level spending evolves over specific periods. |
| Guide negotiations | Use granular item data to lead procurement discussions with vendors. |
| Support standardization | Identify similar items that offer consolidation and saving opportunities. |
Typical Contents: Item descriptions, volume/quantity metrics, unit price ranges, and vendor distribution per item.
📈 Using Summary Reports
Best Practices
- Schedule Regular Reviews: Incorporate these reports into your Monthly (MBR) or Quarterly Business Reviews (QBR).
- Export for Stakeholders: Download and distribute these summaries to keep executive leadership informed.
- Compare Periods: Use global date filters to demonstrate progress and savings realized over time.
- Combine with Details: Use these summaries to identify a trend, then drill into the Spend Details tab to validate the findings.
Export Options
- Format: Use the built-in export functionality to download report data for use in presentations, spreadsheets, or external BI tools.
- Focus: Always apply relevant filters (e.g., specific Date Range or Business Unit) before exporting to ensure the data is focused and actionable.
Next Step: Need to master the interface? Learn more about Filters & Interactions to customize these reports further.