Analytics
Invoice Details
The Invoice Details tab monitors invoice processing and payment behavior across the organization. It is designed to improve payment efficiency, identify operational bottlenecks, and support the rapid resolution of billing discrepancies.
🎯 Purpose
This dashboard focuses on invoice-level operations to answer:
- Processing Health: What is the current status of invoice processing across the board?
- Bottlenecks: Where are the systemic delays in our approval or payment workflows?
- Priority: Which specific, high-value invoices require immediate attention to avoid late fees?
🛠️ What You Can Do
| Action | Description |
|---|---|
| Review invoice timelines | Track the complete lifecycle of an invoice from receipt to final payment. |
| Monitor statuses | View the real-time distribution of invoices across different processing stages. |
| Identify delays | Quickly locate "stuck" invoices that have exceeded standard processing times. |
| Improve efficiency | Spot recurring patterns or departments causing payment slowdowns. |
| Resolve issues | Isolate and address specific invoices with errors, disputes, or missing data. |
📋 Typical Data Fields
The Invoice Details table provides the operational data needed for day-to-day management:
| Field | Description |
|---|---|
| Invoice Number | The unique identifier assigned to the invoice by the vendor. |
| Invoice Date | The date the invoice was officially received or issued. |
| Due Date | The contractual payment deadline. |
| Payment Date | The actual date the funds were disbursed to the vendor. |
| Status | The current stage (e.g., Pending, Approved, Paid, Disputed). |
| Amount | The total financial value of the invoice. |
| Vendor | The normalized name of the supplier. |
| Days to Pay | The calculated duration between receipt and payment. |
📊 Key Metrics
Monitor these indicators to maintain a healthy accounts payable (AP) workflow:
- Average Processing Time: The mean number of days from receipt to final approval.
- On-Time Payment Rate: The percentage of invoices paid on or before the due date.
- Status Distribution: A visual breakdown of all invoices by their current processing state.
- Aging Analysis: A grouping of unpaid invoices by age (e.g., 0–30, 31–60, 61+ days).
🔄 Recommended Workflow
To maintain optimal payment efficiency, follow this operational routine:
- Review Health: Start with the high-level metrics to assess overall processing speed.
- Filter for Risk: Apply filters to isolate Overdue or Delayed invoices.
- Identify Bottlenecks: Look for patterns—are delays happening with specific vendors or departments?
- Take Action: Drill into specific records to identify why an invoice is stuck and initiate resolution.
- Track Momentum: Monitor the "Days to Pay" metric over time to ensure process improvements are working.
💡 Tips for Success
- Aging Alerts: Regularly monitor the Aging Analysis to prevent small delays from turning into late-payment penalties.
- Root Cause Analysis: If a specific vendor frequently has delayed invoices, investigate if their submission format is causing ingestion errors.
- Prioritize Value: Use filters to focus on high-value invoices first to protect critical supplier relationships and cash flow.
- Holistic Strategy: Combine these operational insights with Payment Terms to ensure your contractual terms align with your actual processing capabilities.
Next Step: Ready to compile these insights? Move to the Reports Guide to generate summaries for your stakeholders.